Golf - User Maintenance

GGGolf is accessed by entering a user id and password in the Login screen.
The User Maintenance section is where a user id, password and authority level is assigned to each user, whether they are security officers, administrators, proshop employees, starters or advanced starters or captains. Only users with an authority level of "Security officer" have access to the User Maintenance section. In addition, it's possible to customize access to GGGolf's modules for each authority level as well as for each user.

Please note that GGGolf records which user created and last modified most GGGolf entities as well as the dates when they were created and last modified. This is true, for example, for User Maintenance, Members, Guests/Greenfees, Tee times, Reservations, players in each tee time/reservation/tournament sign up, Restrictions, Member types, Tournaments, Calendar, Days, Courses, etc. In order to ensure proper follow-ups on these user modifications and creations, GGGolf recommends that you create a user account for each employee and volunteer working in GGGolf and set passwords as well as the appropriate access to GGGolf's different modules and functions.

When the creation or modification user indicates "Web", it means the entry was created or last modified by a member using GGGolf's Member Services. This mostly applies to tee times, reservations, tournament sign-ups and favorite groups. In most cases, the "Captain" field identifies which member created or modified the entity.

A. User Id

The user id usually consists of the first letter of the user's first name and the first 4 letters of their last name. A maximum of 5 characters is allowed. GGGolf recommends using 2 capital letters at the beginning of the user id to make it easier to read. Some clubs prefer only using the initials.

Ex: Lise Beaudet user id: LBeau or LB

B. Password

Each user's password is set by the club's manager.

Users are then free to change their password, but must always respect the required number of letters and numbers. Passwords can consist of 0 to 10 characters. Using both letters and numbers is recommended. Please note that the user id and password are not case sensitive.

Should a user forget their password, the manager will be able to access the User Maintenance module and assign them a new one.

C. Authority Level (also called User Groups)

There are 7 authority levels in GGGolf for which there are default configurations for allowing access to different modules and functions in GGGolf.

7. Security Officer: Reserved for the club's manager and certain administration heads. Allows access to the entire system. It's the only level that allows user maintenance.

6. Admin. Assistant: Used for administrative assistants. By default, allows access to the entire system, except User Maintenance.

5. Administrator: Reserved for the administration. Allows access to the entire system, except User Maintenance.

4. Proshop: For proshop and point of sale users.

3. Advanced starter: For the user in charge of generating the tee sheet and lotteries. Allows access to the Options section but not to Member Maintenance.

2. Starter: For starters with limited privileges, meaning they can access tee times, and modify and cancel them on an individual basis, but they can't generate the tee sheet, delete a day's tee times, or perform lotteries. They can create reservation ballots for members.

1. Captain: Used mainly for captains. Allows access to members' handicaps and tournament modules only.

This is an example of the 'List of Users' screen

This is an example of the screen used to create or modify a user profile. The information has to be entered according to the descriptions below.

Active: Click to add a check mark indicating the user is active. An inactive user can't access the system.

User Id: Usually consists of the first letter of the user's first name followed by the first 4 letters of their last name. Each user accessing the system must enter their user id and password. Then, they can operate the system according to their authority level.

Last Name: User's last name.

First Name: User's first name.

Language: User's system language preference.

Password: User's password to access GGGolf.

Authority Level: Indicates the user's authority level, as described above.

Salesmen: Acomba salesman number for transactions in GGGolf's point of sales. The salesman number needs to be created in Acomba first.

Password 1 for POS buttons: Indicates the password that will be required for the point of sale buttons configured with password 1.

Password 2 for POS buttons: Indicates the password that will be required for the point of sale buttons configured with password 2.

Password 3 for POS buttons: Indicates the password that will be required for the point of sale buttons configured with password 3.

Email for GGGolf emailing: Email address used to send emails when this user is logged in to GGGolf. When the user's email isn't specified, the email entered in Options > Options tab > Member Management will be used.

Creation User: User who created the profile.

Creation Date: Date when the profile was created.

Modif. User: User who last modified the profile.

Modif. Date: Date of the last modification to the profile.

Here is an example of User Groups. Users are placed in a group upon their creation, according to the authority level they are assigned. It is possible to configure the default access for each group to GGGolf modules and functions. GGGolf offers a default configuration for each authority level, which you can customize. For example, the Starter level doesn't allow access to Member Maintenance.