Golf - Handicap Terms

Golf Canada Handicap terms and conditions Section:
This section applies only to clubs affiliated to Golf Quebec.

Request terms and conditions, requires signatures from club: Each Quebec club must sign a document authorizing GGGolf to send information about their members to Golf Quebec / Golf Canada.

Effective date (month/day): Effective date (month/day) for the handicap system's terms and conditions request. The default value is the 1st of May each year.

End date (month/day): Last date, at the end of the season, for the handicap system's terms and conditions request. The default value is the 31st of October each year.

End date for mandatory acceptation of terms: After this date, members who didn't accept the terms and conditions can no longer enter handicap games. The default value is the 1st of July each year.

Number of days in advance for pop-up warning T_C date: For members who haven't yet accepted the terms and conditions, this value indicates how many days in advance they will be notified of the deadline to accept.

Type of club for card production: Indicates the option chosen by the club to order Golf Canada membership cards.
- Option 1: Batch cards sent to Golf Canada
- Option 2: Cards requested by Golf Canada pop-up
- Option 1/2: Batch cards sent to Golf Canada initially, then pop-up requests

Last production date for Golf Canada cards (Opt=A): Indicates the last Golf Canada membership cards production date.

Handicap Score Entry Control Section:

Allow score corrections by members with special internet Cls: To allow members (usually captains) with an internet class (set up in their profile in the Misc. tab) to correct other members' scores in the peer review section of the Internet Services.
Pour permettre aux membres (généralement des capitaines) qui ont une classe de service internet (configurée dans leur profil dans l'onglet Divers) de corriger les scores des autres membres dans la section de Révision par les pairs des Services Internet.
Corrections are recorded in a log file on the club's GGGolf server. Contact GGGolf if you need it.

Default assignment for Golf Association Handicap: Indicates whether all members have access to the handicap system by default (automatic) or whether access is optional (manual). Please note that this value can also be generated by member type.

Allow game entry (and reasons) via Internet Services: This box must be checked in order for members to enter their scores online. Certain clubs force their members to enter scores at the proshop.

Counter for games played according to hnd start/end dates: Indicates whether the counter for the number of games played displayed on the touch screen takes into account the active season's beginning and end dates (to enter handicap games).

Prevent members from entering handicap games: Check to prevent members from entering scores and reasons for not entering scores. This option can be used at the end of the season when the active season is concluded.

Control start date for entering games: Indicates whether you wish to control the start date when handicap games can be entered.

Start date for entering games: See the table below for dates by province.

Control end date for entering games: Indicates whether you wish to control the end date when handicap games can be entered. If this box is checked, your members will not be able to enter scores after the date entered in the next option, even if they play in Florida, for example, where the season is still active. Once your course is closed, GGGolf recommends to uncheck this option and to check instead "Prevent local game entry via Internet Services".

End date for entering games: This table details the active season's dates by province.

BC = Mar. 1 - Nov. 15
AB = Mar. 1 - Oct. 31
SK = Apr. 15 - Oct. 31
MB = Apr. 15 - Oct. 31
ON = Apr. 15 - Oct. 31
QC = Apr. 15 - Oct. 31
NS = Apr. 15 - Oct. 31
NB = May. 1 - Oct. 31
PE = Apr. 16 - Nov. 14
NL = Apr. 1 - Nov. 30

Allow Golf Canada to push scores to club: Hidden option used to control whether the club allows scores to be received from the Golf Canada website.

Allow game entry by other member (on touch screen): Indicates whether a member can enter a score for another member. When the member's last 20 games are displayed, for the selected games, the Id of the member having entered the score is displayed in the status bar at the bottom of the screen.

Prevent local game entry via Internet Services: When you close for the winter, check this box to prevent members from entering scores online for games played at your club. Don't forget to uncheck it in the spring.

Prevent local game entry on touch screen: When you close for the winter, check this box to prevent members from entering scores on the touch screen for games played at your club. Don't forget to uncheck it in the spring.

French/English message for no local game entries: To personalize the message displayed for French/English-speaking members when entering games isn't allowed.

Allow 9 Hole games: Indicates whether 9-hole score entry is allowed. The default value is yes.

Number of letters in courses list: Indicates the number of letters displayed for each course by default in the handicap display by course by tee. The default is 1. For example, for the Vallée du Richelieu, the letters are: R- Rouville and V- Verchères.

If gross adjusted score = 0, use gross score: To indicate to the system that it should use the gross score to initialize the adjusted gross score when the latter is 0.

Minimum authority level required to view game details: Indicates the authority level required to see the detail of the last 20 games played by another member. By default, this value is 0, meaning that all members can see other members' last 20 games played. To allow, say, only captains to see the game detail, enter 1 here, then in the Misc. tab in Member Maintenance, choose "Captain" in the Internet class dropdown menu for all your captains.

9 hole games scoring limit control section:

Men's minimum score: Indicates the minimum score for 9 holes for men (default = 27)
Men's maximum score: Indicates the maximum score for 9 holes for men (default = 85)
Women's minimum score: Indicates the minimum score for 9 holes for women (default = 30)
Women's maximum score: Indicates the maximum score for 9 holes for women (default = 90)

18 hole games scoring limit control section:

Men's minimum score: Indicates the minimum score for 18 holes for men (default = 55)
Men's maximum score: Indicates the maximum score for 18 holes for men (default = 170)
Women's minimum score: Indicates the minimum score for 18 holes for women (default = 60)
Women's maximum score: Indicates the maximum score for 18 holes for women (default = 180)

Course Rating and Slope Limits Section:

This section applies to manual score entry (rating and slope entered manually).
When a score is entered manually, the system validates that the information falls within certain parameters in order to prevent typos.

Minimum/Maximum Rating for 9 holes: (default 28.0/42.0)
Minimum/Maximum Rating for 18 holes: (default 56.0/84.0)

Minimum/Maximum Slope: (default 55/155)

Controls for managing percentage of scores posted section:

Calculate % of games entered according to last n teetimes: Number of games to be considered when calculating the percentage of scores entered. The possible values are 20, 25, 30 or No (all tee times for this year). Example with value 25: for the last 25 local tee times, 23 scores were entered, therefore the percentage of games entered is 92%. GGGolf recommends using the last 25 games. Please note that when you use 20, 25 or 30 games, when the total of games can't be found in the current season, the previous season's games will be used to calculate the percentage. Important: when you make a change to this option, new percentages will automatically be recalculated for all members overnight. You could also force percentages to be recalculated in Member Maintenance, under the Options menu using "Reinitialize the percentage of games entered" and "Recalculate percentage of games entered". Also note that you will need to quit GGGolf after modifying this option.
 
Display percentage of games entered above the calendar: Check if you would like the percentage of games entered to be displayed above the calendar in the member services.

Minimum percentage games entered: Indicates the minimum percentage of games entered accepted by the club. This minimum conditions the message displayed above the calendar, informing the member of their percentage of games entered. GGGolf recommends starting with a minimum of 80% and increasing it gradually each year. For example, the second year, it should be 85%, then 90% on the third year, and so on.

Display % games entered with handicap factor online: Indicates whether you want to display the percentage of games entered to the right of the handicap factor in the member services. Ex. 13.7 (84%)

Minimum authority level required to view % games entered: Indicates the authority level required to view other members' percentage of games entered in the peer review and member rankings sections. The value is 0 by default, meaning all members can view them. To allow, for example, only captains to view these percentages, enter 1 here and then, in your captains' member profiles, in the Misc tab, select "Captain" in the Internet service class dropdown list.

Emails reminders controls for unposted scores section:

Number of days after to send a reminder email ex. 2,7: Indicates how many days after a game an email is sent to a member who hasn't entered a score or a reason for not entering a score. In the example (2,7), an email will be sent after 2 days, then 7 if they still haven't entered their score.

Time reminder email sent: Indicates at what time emails for un-entered scores will start to send every day.

Email list (men) for sending the summary of mailing: Emails (separated by commas) to which the system will send a report listing the men who haven't entered their scores.

Email list (women) for sending the summary of mailing: Emails (separated by commas) to which the system will send a report listing the women who haven't entered their scores.

Date/Time of last handicap email mailing: Indicates the last handicap mailing's date and time. This value is automatically recorded when emails are sent.

Allow members to exclude/include in hnd email reminders: Indicates whether members can remove themselves from the mailing list for unposted scores. GGGolf recommends excluding members who don't enter scores or don't participate in the club's competitions (in their member profile's Misc. tab).


IMPORTANT NOTES: 
- Many options in this section are hidden and reserved for GGGolf.
- This section will only be available for you in GGGolf if your club has the handicap module.
- "Month/day" indicates that the system doesn't take the year into account when performing validations. Therefore, for an end date of 10/31/2015, if we are in 2016, then the date used is 10/31/2016. This means that it is not mandatory to change these Month/Day dates each year.