Golf - Member Type Detail

General information

Member Type Number: Internal member type number generated automatically upon creation of a member type.

Change text color: To modify the color used to display names of this member type's players in the tee sheet.

Inactive: Indicates that the member type is inactive.

Description (French/English): Indicates what the member type is called, in each language.

Member Type Code: Member type's code, to recognize it easily. This code must consist of 1 to 6 alphanumeric characters. You can change the member type code with no impact anywhere in GGGolf except in Autobill, where you will need to select member types again and regenerate your list of members.

Special Name Prefix Symbol: Indicates a special character which will be used at the beginning of the name associated to the member type when printing the tee sheet and online for members with the special Internet class. Useful to quickly identify a member type requiring specific action from the starter, ex. collect package card. An asterisk "*" is often used to identify member types needing to check in at the proshop to pay their greenfee (guests, visitors, etc.).

Category for reports: To group certain member types together. Un-associated types are still displayed in the daily report by category.

Report order: Allows you to sort the daily report by category by entering the desired order for each type.

Type in Club Group: Member type in club group. Each club group can define generic member types applying to all clubs belonging to the group. GGGolf defines the club group's member types for you. Let's use the PAR group as an example: RA=PAR shareholder, RC=PAR spouse. If the member type isn't allowed to be part of the group, the field must be left blank.

Club Group Assignment: Indicates whether this member type's members will automatically or manually be assigned their club group member type. 'Manually' indicates an optional membership. 'Automatic' indicates that this member type's members will be part of the club group automatically.

Member Type Section
To select features to be applied to the member type (5 Day Member, Shareholder Member, Spouse, Guest, Exclude in Greenfee/Guest DB, Greenfee, Tournoi Extérieur, Junior, Adult for juniors, Pro/Assist., special guest for corpos) to determine whether the member type is associated to guests/greenfees or to members, as well as to validate reservation restrictions.

5 Day Member: Check 5-day members (informational only).

Shareholder: Used to configure restrictions where a member must be accompanied by a shareholder member.

Spouse or 2nd corp: If checked, members of this member type created in Member Maintenance will have the "spouse or 2nd corp" family sequence attributed to them automatically.

Guest (For Guest/Greenfee DB): If checked, this member type is unavailable when a guest or greenfee reservation is made.

Exclude in Greenfee/Guest DB: If checked, this member is not available when creating a reservation for a greenfee or guest.

Greenfee: If checked, indicates that the players of this type are visitors (not guests of members). This checkbox is linked to the "Guest" checkbox: if it is checked, the "Guest" box must also be checked.

Tournoi extérieur: If checked, members of this type do not have online access to regular options in Member Services, such as the member directory, the tee sheet, and reservation ballots. This box must be checked for exterior tournament organizers, to whom you want to give access to their tournament tee sheets.

Junior: If checked, used to set restrictions where a junior must be accompanied by an adult or family member and count the number of juniors in reports to Golf Québec and Golf Canada. Also, when creating a member's profile, juniors are assigned the family sequence "Child # 1" by default. Also used in the validation of tournament sign-ups, in which juniors are not allowed. Finally, when entering handicap games, junior boys have access to women's tees.

Adult for juniors: If checked, used to set restrictions where juniors must be accompanied by an adult.

Pro/Assist: If checked, used to set restrictions where juniors must be accompanied by the pro or an assistant pro.

Special guest for corpos: If checked, used to configure types of guests to be used for corporate member types in order to manage different restrictions for corporate guests. All member types for which this box is checked will appear in the "Exception guest member type for special restrictions" dropdown menu for corporate member types.

Club: To define the member type for special functions.

Golf Club: For golf club member types. When an outside club's member is billed in the point of sale and charges to their club's account, it activates a prompt for the member's member id and name. This information will appear in the Acomba invoice's reference and in the monthly statement sent to the outside club.
Hotel (ask voucher): For hotel partners charging to their accounts, activates a point of sale prompt when the hotel voucher number is invoiced. This information will appear in the Acomba invoice's reference and in the monthly statement sent to the outside club. This member type is used when generating the "Hotel reservations" report.
Room charge interface: For room charges from the GGGolf point of sale using Restotel or IQWare. Requires GGGolf's room charge module.
Club group: For member types associated with a group of clubs (ex. PAR, Prestige, Accès, Groupe Beaudet).

Member class: Indicates the type's member class. Member classes can be defined/deactivated in value table 80- Member Classes. Member Classes allow for different menu options to be set up in GGGolf's Member Services. For example, certain clubs have package card members who aren't allowed to access the member directory and handicaps. Contact GGGolf if you need this. The Member Services menu can be set up/personalized by a GGGolf representative in value table 85- GGGolf Member Services Menu Options.

Restriction Class: Indicates the type's restriction class. A restriction class is also assigned to each restriction. By assigning restriction classes to member types, it is possible to configure restrictions where a member must be accompanied by another member with a specific restriction class. Restriction classes can be configured in code table 79 - Restriction Classes.

Options

Exclude in Member Reports and Labels: Indicates whether you wish to omit members of this type in member reports. Usually, the Employee, Exterior Club, and Hotel Partner types are omitted.

Exclude in directory: Excludes members with this member type from the online directory and from the Member Directory Excel file production. Usually, Employee and Exterior Club member types are excluded.

Exclude in Touch/Internet reservations: If checked, members will not be able to log into the GGGolf Member Services.

Non Golfer: Check if the member type is non-golfing. Members with non-golfing member types will not appear in dropdown menus online and in the tee sheet.

Manage tee time confirmations: If checked, allows confirmations to be managed in Tee Time Detail.

Manage unpaid accounts: Indicates whether you wish to manage unpaid accounts for this member type. Depending on the options configurations, members with unpaid accounts won't be able to use the Internet Services and touch screens, and won't be able to be entered in tee times. They will first need to get their account in good standing and the administration will need to update their profile in the member database.

Exclude in reservation ballots: If checked, members with this member type will not be able to participate in ballot draws.
 
Priority Settings for Ballot Draws Section

The Ballot Draws section allows you to set weights by member type so some of them will be considered first in the ballot draws. The use of weights is entirely optional. With equal weights, the number of times a member was penalized in the draws will ensure that some of them be considered first. The system will automatically combine all of a foursome's players' weights.

Weight: Member type's weight (0 to 99). Leave it blank in all member types if you don't manage weights in ballot draws.

Weight if part of a group: Weight when the member type is part of a group in reservation ballots. When the selection is -1 (or empty), as in the screenshot above, the regular weight is applied in the reservation. In any other case, the modified weight is displayed. This allows you to prevent, for example, the club's president's special weight giving an advantage to several foursomes in the draw because he/she belongs to a league.

Foursome override with this type: Indicates that the foursome's weights should be disregarded completely. -1 (or empty) indicates no exception for this member type and the weight associated with a foursome reservation ought to be used. Allows you, for example, to reduce a foursome's total weight if there's a junior in it.

Weight exceptions by day of the week: To assign a member type a different weight for specific week days. This allows, for example, for weights to only be used on Fridays.

Special weight for occasional players: To give occasional players higher weights in order to favor them in the draws when they do participate.

Calculate Number of Times Penalized: Indicates whether you wish to calculate the number of times the members in this category are penalized. Usually, penalties aren't calculated for guests.


Maximum Games per Year Section

Max. games per year: Indicates how many games are allowed in the season for this member type. The season's start and end dates can be specified. Note: it's not necessary to change the dates to the current year every season.
The dropdown list on the right will indicate whether the maximum applies to games played/payed as other member types in the same member class or as all member types.

Max. per day: Indicates the maximum number of games allowed per day for this member type. In some clubs, for corporate members, the same name is entered more than once to complete reservations. Don't set a value in this field for regular members. This is only for corporate members, tournaments, mini-leagues, etc.
When the value you set is higher than 1, when entering a name in the tee sheet belonging to this member type, the system will request the number of players and automatically enter it as many times as you requested (provided there is enough space in the tee sheet).

Applies to family: If checked, indicates whether the maximum number of games per year/day applies to all family members.

9 holes = 0.5 games: When checked, 9 hole games will count as half a game when calculating the number of games per day/year.

Warning (max/year): If checked, a warning message will be displayed when the maximum number of games per year is exceeded. This allows members to continue to make reservations, for which they will be billed later.


Exception guest member type for special restrictions: To assign special restrictions to certain members' guests (corporate guests) vs regular guests. Usually for corporate members' guests, since these members have fewer restrictions. When a corporate member reserves a guest online, the guest member type is automatically switched to "Special guest".

Maximum number of special guests for corporate member: To set a maximum number of guests for corporate members benefitting from special restrictions.

Gender is mandatory for this member type: Indicates whether gender must be entered when creating a member associated to this member type. This is important for handicaps and, in some cases, annual dues' billing. Normally, this box should be unchecked for Golf club and Banquets member types, or the system will display the error message "Gender is mandatory" when you create their member profile.