Tournament Details

Here's an example of the tournament detail screen. This is where tournament parameters are entered:



Nb meals: Counts the number of meals automatically from the sign-ups.

Completed: Indicates that the tournament has been completed. By default, during the current year, completed tournaments don't appear in the list of tournaments. If you want them to appear, uncheck this box.

Players entered: Indicates the number of players entered in the tournament.

Players on wait list: Indicates the number of players on the waitlist.

ReCalc: To recalculate the number of players signed up.

Tourn. Name (French) et Tourn. Name (English) : Indicate the tournament name in French and English. This is the name that will appear in the Internet services' calendar.

Event category: Indicates the event category the tournament belongs to for filtering purposes the list of tournaments and the Internet Services' calendar.

Event Billing Link: Indicates the billing group used to invoice the event. This link is only available for clubs that have the Events module.

Suf. Cal. Fr/Ang.: Enter a suffix to add to the tournament name in the calendar in French/English. For example, for an event on courses 1 and 2: (1/2). When you enter information in this field, that information has priority over the course code's automatic formatting, ex. (1) ex. Tournament ABC (1/2). Tournaments or tournament rounds can be excluded from the calendar by checking the "Exclude calendar" case in the Rounds tab.

Tournament type: Indicates whether this is a Member or External tournament. The tournament type is mandatory.

Group: Tournament code which will appear in the "Group" column in the tee sheet in order to identify tournament participants and reserve tee times for them. Mandatory. Up to 15 letters. Ex. QualInterClub

Only for members of group (league): Once a group is selected, only members who a part of that group can sign up for the tournament and view it in the calendar and the list of tournaments.

Max on wait list: Indicates the maximum number of players allowed on the waitlist.

CONTROL DATES FOR THE TOURNAMENT
 
Tour. start date: By clicking in this case, a calendar appears and allows the dates to be selected. The tournament's start date is mandatory.

Hide round #: To hide the round number in the Internet services' calendar. Usually applied to leagues, the course's maintenance schedule (which can be managed like an external tournament), etc.

Number of Rounds: To indicate the tournament's number of rounds (choice from 1 to 52). To configure a match play tournament so a match play tree can be displayed online, the maximum number of players needs to correspond to the following number of rounds:

Rounds/Max players

3   4
4   8
5   16
6   32
7   64
8   128
9   256

The number of rounds includes an additional round to enter the tournament's winner.
 
Scores counting: To indicate the number of scores which will be considered for the tournament's total. For example, in the Interclub's qualifications, 3 of 4 rounds can be counted.

Handicap reference date: Indicates the reference date for handicap calculation.

Tournament score (T): Indicates whether the "T" for "tournament score" will be automatically recorded when a handicap game is entered for each round.

Allowance: To indicate how the handicap will be calculated in a team competition. The list of values can be modified in value table 75- Tournament Team Player Handicap Allowance calculation types.

TOURNAMENT FORMAT  (See value table 11 to add new tournament formats)
 
Tournament format: To indicate the tournament's chosen formula with the dropdown menu.



Multiple flights / cls.: Indicates whether the tournament comprises many different handicap classes. If it does, they must be defined in the "Hcp Classes" tab.

% Hnd: To indicate what percentage will be applied to calculate the handicap by selecting it with the dropdown menu (the possible choices are 80, 90 or 100 and it's possible to enter other values).

Force choice of flight in sign-up: In the case of a tournament with competitions by flight, indicates whether members must choose their flights themselves when signing up.

Sign-ups in second class or other tournament: Indicates whether signing up in a second flight is allowed.

Men's/Women's Tees (Max. hcp): Indicates what tee will be used as a reference in calculating male tournament participants' handicaps. A dropdown menu will be displayed, allowing you to indicate standard classes, establish a specific class or specify that all men must play the same tees. Same goes for women.

Validate maximum handicap at sign-in: When checked, the maximum handicap will be validated upon sign-up and players whose handicaps exceed the maximum will be prevented from signing up.

Minimum games entered % (2015): To indicate a minimum percentage of games entered needed to sign up for the tournament.

MEMBER TOURNAMENT REGISTRATION CONTROLS

Sign-up start date: To indicate the start date for tournament sign ups.

Sign-up end date/time: To indicate the deadline for tournament sign ups. Automatically, 00:00 will be displayed after the date and you can change it to whatever time you wish. Use your keyboard's right arrow to access the time.
 
 : To indicate whether you wish to accept member sign ups via the touch screen or Internet services for this tournament. Just indicate your choice by clicking on the field to select or unselect the option. Unselect when don't want any more member sign ups for a tournament.

Minimum / maximum age: To validate the minimum and/or maximum age needed to sign up for the tournament. The age is calculated according to the tournament's date.

Maximum players Accepted for Tournament: Indicates the maximum number of players allowed to enter the tournament. To configure a match play tournament so a match play tree can be displayed online, the maximum number of players needs to correspond to the following number of rounds:

Rounds/Max players

3   4
4   8
5   16
6   32
7   64
8   128
9   256

Reservation Period: For tournaments for which members can select their preferred starting time (ex. shotgun at 7am or 1pm). Associates a reservation period to the tournament using pre-established codes (see Options > Periods). Time ranges defined in the corresponding reservation period will be offered to members when they sign up. In some cases, it may be necessary to create new reservation periods, then to assign them to tournaments. Leave this field blank if no time period is to be offered to members. If you would like to offer menu choices, create a period, then assign meal codes to it.

Maximum players for sign-up: Maximum number of players allowed in a sign-up. Must be between 1 and 6.

Number of players per team: Number of players per team. Must be between 1 and 6. Not to be confused with the number of players per tee time.

Force full teams in sign-ups: When the number of players per team is higher than 1, indicates whether teams must be complete in order to sign up. For example, for a tournament played in teams of 2, check this box to prevent members without partners to sign up.

Cart reservations: Indicates whether you would like to allow cart reservations. The "Club default" value indicates that the same rule as for reservation ballots and tee time reservations will be applied, according to the applicable reservation period.

Captain: To designate 2 members as tournament captains. Captains can make changes to tournaments online and have access to comments entered in sign-ups.
Customer: For external tournaments, this field's title changes to "Customer" to allow the tournament's organizer to fill out their tee sheet online.

Allow juniors: Indicates whether juniors are accepted for this tournament.

Restriction: Allows for the use of a restriction to prevent certain member types from signing up. Only restrictions with the "Applies only for specific tournaments" box checked are available here.

Only for gender: To limit the tournament to either women or men only.


FEES

Max. Tot. Meals: Maximum number of meals for the event.

Min/Max: Indicates the minimum and maximum number of meals allowed per player. If the meal isn't mandatory, select 0 as the minimum. Check "Auto meal message" to display the following messages during the sign-up process: "Please enter the meal type and the number of meal reservations for each player". If the maximum number of meals is higher than 1, the following message will be added: "For the number of meals, please enter the total number of meals including guests' meals for each player. For example, if you have 1 guest for the meal, enter 2 meals". If the minimum number of meals is 0 (meal not mandatory), the following message will be added: "If you don't want any meals, please select 'None' for the meal type and select '0' for the number of meals". If you would like to write your own message as instructions, don't check the "Auto meal message" box and enter your instructions in the tournament notes.